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INFORMATION FOR INCOMING STUDENTS

 


Dear First Year Medical Student,

Congratulations on your acceptance to the UC Irvine School of Medicine. We are looking forward to your arrival on August 5, 2020. Review all of the information on this website and check back periodically for updates and new information.

Please use one of the following for all correspondence unless otherwise specified below:

MAIL: UC Irvine School of Medicine
Office of Admissions & Outreach
Medical Education Building
836 Health Sciences Road
Irvine, CA 92697-4089

EMAIL: Use your applicant portal communication tab.

PHONE: 949.824.5388

Action Items

Deadline

Activate your UCInetID Now
UCI Student Housing Application Now
Complete Online Statement of Legal Residence Now
Obtain a new TB test (PPD or IGRA) July 15, 2020
Submit Immunization Requirements/Health Records July 15, 2020
Student Health Insurance Waiver Period June 29 - July 20, 2020
Send Official Transcripts July 15, 2020
Confidentiality Agreement andTechnical Standards Complete with DocuSign (Email link will be sent from DocuSign by June 15, 2020)

 

Other Important Information:

Please review all of the information below and be sure to check back periodically as this area will be updated often





 

 

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Activate your UCInetID

Your UCInetID is a name-based user name at UC Irvine listed on your applicant portal. It consists of a 3-8 letter combination of your first and last name. A UCInetID is not a Student ID which consists of all numbers.

You will need to activate your UCInetID for Financial Aid, Housing, and Student Health, then once you matriculate you will need your UCInetID to log onto other university systems. As an applicant, you can activate your UCInetID at the following link: UCInetID Activation. You will need the following information to activate your UCInetID:

  • Your UCInetID and UCI Student ID Number (listed on the STATUS tab of your applicant portal)
  • Your birth date (mm/dd/yyyy)
  • The last four digits of your social security number
  • Remember, you will need the password you created for your UCInetID to log into most university systems.


Statement of Legal Residence

The Statement of Legal Residence is used by the campus registrar to make a determination of your legal state of residence for assessment of tuition and fees. All UC Irvine students are required to complete this form prior to matriculation. You will need an activated UCInetID to complete this form.


Obtain a new TB test / PPD or Interferon gamma release assay (IGRA)

Each year you will need to have a current PPD or IGRA to prove your TB status. Your TB test should be dated on or after July 1, 2020. Ideally, this should be completed before you matriculate; however, the Student Health Center will take appointments from our incoming students for a special medical student clinic scheduled for Saturday August 8th. If you do not waive out of the student health insurance plan (GSHIP), your costs will be covered for required immunizations and titers performed at the August 8th clinic (GSHIP coverage begins on August 3rd). If you waive out of student health insurance then your ZOT (student) account will be charged. We will include details on how to sign up for an August 8th appointment through the web page link you will receive next week. The initial deadline for compliance is July 15th and the final deadline is August 9th.



Your Student Health Records

As an incoming medical student your health records will be managed by the Student Health Center. You will be required to obtain/show proof of being vaccinated with four specific vaccines and undergo screening for tuberculosis. By July 15th, you should fulfill your immunization and TB testing requirements. The final deadline for compliance is August 8, 2020.

To simplify the process, the requirements and most common situations that would apply are outlined below.  In most cases you can choose which way you want to document your immunizations and TB testing by using one of the following options:

Option A.  provide dates you were immunized for each infectious agent and have a physician sign your vaccination history form

Option B.  supply serological immune status testing results with lab reports and document your Tdap immunization

Option C.  schedule your vaccination and testing at Student Health (If you are enrolled in GSHIP, there is no out-of-pocket cost for these services; if you are not enrolled in GSHIP, the charges will be billed to your Zot account). To take advantage of this option, please schedule an appointment by calling the appointment line at the Student Health Center at (949-824-5304). A special clinic for incoming medical students is scheduled for Saturday August 8th between 9-11 AM.

 

  OPTION A
(most common)



OR
OPTION B


OR
OPTION C
Infectious Agent Document Immunization Record 1

Document Immune Status 2
(include lab result)

Performed at Student Health on 8/8/20 between 9-11 AM 
(by appointment)3 & 4

Measles Mumps Rubella

Two MMR immunizations
Usually given in childhood

Serology to show immunity YES
Varicella (chicken pox) Two varicella immunizations.
Usually given in childhood
Serology to show immunity YES
Hepatitis B 3 Hepatitis B immunizations
given as a series and serology to show immunity Quantitative Hep B surface antibody in mlU/ml
Serology to show immunity Quantitative Hep B surface antibody in mlU/ml YES
Tetanus-Diptheria-Pertussis One dose of adult Tdap vaccine.
If last Tdap is more than 10 years old, provide date of last Td and Tdap. 
NOT APPLICABLE Need to provide immunization date1 or obtain vaccination at student health3
TB Testing Written proof of a current negative two-step PPD (performed between July 1 and matriculation) Current Interferon gamma release assay (performed between July 1 and matriculation) YES
TB High Risk Questions answer the high risk questions on your student health portal answer the high risk questions on your student health portal answer the high risk questions on your student health portal
  1. If you submit dates of immunizations, you must upload documentation demonstrating compliance.
  2. If you submit serology results, you must attach the lab report with the immune status result.
  3. If you choose the option to have any missing tests or vaccinations performed on August 8th at Student Health, then please schedule an appointment at your earliest convenience. Contact the appointment line at the Student Health Center at 949-824-5304 to schedule an appointment.
  4. If you choose to be covered by GSHIP Insurance and you have any titers and/or immunizations through student health on or after 8-3-2020 (the effective date of your GSHIP coverage), then all charges will be billed to/paid by GSHIP and you’ll have no out-of-pocket fees. If you opt out of GSHIP insurance then your ZOT account will be billed and you will need to submit this to your insurance to seek reimbursement.

In order to be deemed “compliant”, you must enter your results into your Student Health Portal and also answer the high risk TB screening questions.

All questions regarding your health requirements or health records should be addressed
to shc-immunizations@uci.edu or call 949-824-4348.

Student Health Insurance

As a student at UC Irvine you will be required to have health insurance coverage. As an accepted student, you are automatically enrolled in the graduate student health insurance plan (GSHIP). A full description of the GSHIP insurance plan can be found at https://shc.uci.edu/insurance/uc-ship-benefits-and-information/gship

If you choose to waive out of the GSHIP plan, then you must provide proof of health insurance coverage that complies with UC’s waiver criteria. Details regarding GSHIP waiver criteria, the waiver process, and the online waiver application can be found at: https://shc.uci.edu/insurance/waiving-ship/apply-for-waiver The links to the 3rd party waiver vendor, Academic Health Plans (AHP), are activated on the first day of the relevant waiver period. No exceptions are made for missed waiver deadlines.

The waiver period for waiving out of GSHIP is:

Entering Class        June 29 - July 20, 2020
If you choose the GSHIP plan, your coverage starts August 3, 2020

Dependent Coverage

All graduate students who are enrolled in GSHIP have the option to enroll eligible dependents in a voluntary plan. The plan provides medical insurance and the option to add dental and vision benefits. NOTE: If both student parents are covered by GSHIP, their children may be covered as the dependents of either student, but not both.

Enrollment in the dependent plan is managed by Academic Health Plans (AHP) on behalf of GSHIP/UCOP and all carriers. The cost of the dependent premiums is payable directly to AHP. For dependent plan enrollment questions and plan information, please refer to https://shc.uci.edu/insurance/uc-ship-benefits-and-information/voluntary-enrollment

Cost of GSHIP

For cost information, please refer to https://shc.uci.edu/insurance/uc-ship-benefits-and-information/cost-ship.

Transcripts

Please be advised that AMCAS does not forward transcripts to medical schools. Therefore, you will need to order an official transcript from the undergraduate and graduate institutions where you were awarded a degree. In addition, you will need to provide official transcripts verifying all completed prerequisite coursework. The UC Irvine School of Medicine Admissions Office must receive these transcript(s) prior to matriculation and by July 15th to guarantee your matriculation. Verification of degree(s) must be on the transcripts. If your institution cannot provide verification of the degree awarded on a final transcript by this date, please provide an official letter from the department chair verifying that requirements have been met for the degree. Any exceptions to this policy must be approved by the Associate Dean of Admissions prior to July 1st. Forward your request for an exception through your applicant portal.

Transcripts can be electronically sent directly from the institution to medadmit@uci.edu using one of the approved electronic third party vendors: Parchment, Credentials eScrip-Safe. You can also send official hard copies directly to our mailing address at: 

UC Irvine School of Medicine
Office of Admissions & Outreach
Medical Education Building
836 Health Sciences Road
Irvine, CA 92697-4089

Confidentiality Agreement

The Confidentiality Agreement, is required of all students for access to the UC Irvine Health information system, and must be submitted by July 15th. By June 15th, you will receive an email from DocuSign, a tool that enables legally-binding electronic signatures on documents. 

You will receive emails from DocuSign that appear like the following:

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When you receive these emails, click on the “Review Documents” button, adopt a signature from the options presented, and then continue to carefully review and sign the documents enclosed.  This service will be used to initially collect your Confidentiality Agreement and Technical Standards (referenced below).

Technical Standards

Prior to matriculation you will need to read through and attest to each section of the University of California Irvine, School of Medicine Technical Standards. By June 15th, you will receive an email from DocuSign, please review and electronically sign the document by July 15th. 

Disability Services Center

Once you have read through the technical standards and you think you may have a disability that requires assessment, there are a number of support services available to you. The Disability Services Center, which is located in the Humanities Quad, telephone 949-824-7494, assists students from time of admission to graduation.

Services include specialized equipment for loan or use, test-taking assistance, taped textbooks, large print materials, accessible parking, referral for diagnostic evaluation for learning disabilities, reader services for the blind and learning disabled, priority registration, provision for note takers and interpreters, a van for on-campus transportation, and four electrically operated vehicles for transportation to places on campus inaccessible by van. Other services include course-specific tutoring, liaison with professors for academic accommodations, special workshops such as career decision-making, and support groups for learning disabled students.

The office also operates a Disabilities and Computing Lab that provides adapted computer technology including speech output, scanning, screen magnification, Braille printout, special software for learning disabled students, and Braille and Speak machines. The Lab has adapted technology for PCs and Macs. Staff members can refer you to other services on campus that may be helpful, and they can assist you with government and community agencies, as necessary. All buildings at UCI are accessible to wheelchairs. Housing and dining facilities accommodate students in wheelchairs.

For specific information regarding special services for disabled students and campus accessibility, please refer to the brochure “Disability Services Center” available free from their office. You can also visit their website at http://www.disability.uci.edu/

Financial Aid

Financial Aid Estimates

If you would like to request an estimate of your financial aid, please complete the following:

  1. Submit a FAFSA/Renewal FAFSA at http://www.fafsa.ed.gov/ (School Code 001314):

    • Include your and your spouse’s (if married) income and asset information.
    • Include income and asset information for your parents if you would like to be considered for scholarships/grants.

  2. IRS Data Retrieval from FAFSA or an IRS Tax Return Transcript for you and your spouse (if married)

  3. IRS Data Retrieval from FAFSA or an IRS Tax Return Transcript for your parents (if you would like to be considered for scholarship funding)

  4. Submit the School of Medicine Institutional Form

  5. Submit the School of Medicine Verification Worksheet

Once we have received all the required documents, we will be able to provide you with an estimate for your first year of Medical School.

To get detailed instructions on how to complete a financial aid application, please go to http://www.ofas.uci.edu/som  

Financial Aid Application Status


Please go to www.ofas.uci.edu/som and log on to My Aid to check:

  1. Status of your financial aid application: “My Aid Application Status” 
  2. Your financial aid package: “My Aid Award” 
  3. Documents you need to complete to get your loans ready for disbursement: “My To Do List” 

Federal Loans Requirement (For Students Receiving Federal Aid)

Entering medical students are required to complete the following loan documents at www.studentloans.gov in order to receive their federal financial aid:

  • Online entrance counseling
  • Master Promissory Note (MPN) for the Direct Unsubsidized and Graduate PLUS loans


Students must complete these documents by July 15th to ensure their aid is processed before the start of school.

The purpose of the Federal Loans Entrance Counseling is to share with you everything you are required to know about the loans you are borrowing to finance your medical school education. The entrance counseling also covers a few other strategies relevant to financing your education and to successfully manage your money as a student. It is strongly recommended that you complete the entrance counseling at the time that you receive your financial aid package, as it will help you to understand the types of loans that are included in your financial aid package.

Please allow 30-45 minutes to complete an online entrance counseling session and the MPNs.

Where Can I Ask Questions?

If you have questions about your Federal Loans Entrance Counseling, please feel free to contact the School of Medicine Financial Aid Office at (949) 824-6476 or by email at cmfao@uci.edu

UC Irvine Student Housing

UC Irvine Student Housing is now accepting applications! Applications are processed in the order received and include a $20 processing fee for all first time housing applications. To maximize your housing options, complete your application today.

As you begin to review your housing options, keep in mind, you do not have to submit a Statement of Intent to Register (SIR) before completing your application- this was automatically transmitted to housing when you indicated your acceptance through your applicant portal. You will however, need to activate your UCInetID (not Student ID or AAMC ID) and password to access the housing application. If you have forgotten your UCInet ID password, you can change or reset your password by clicking here. If you have forgotten your UCInetID, you will find this information listed on the STATUS tab home screen of your applicant portal.

Housing Guarantee

It is not possible to know at this time whether the COVID-19 pandemic will result in changes to operations in student housing and residential life in Academic Year 2020-2021. Consequently, we are not offering a housing guarantee (with exception to MSTP, PRIME-LC, and LEAD-ABC students). Additional housing options exist within privately operated communities and within close proximity to campus. To learn more visit: 

American Campus Communities
UC Irvine Off-Campus Housing 

Student ID Cards

During Orientation, please make arrangements to have your picture taken at the bookstore (The Hill) for your Student ID Card. The Hill is located in the Student Center on the main UC Irvine campus. Their hours are 8am-7pm, Monday through Friday and 11am-5pm on Saturday. Pictures are taken on a drop-in basis, but we recommend that you check with The Hill (949.824.4455) to see how busy they are before going there. The first Student ID Card is free. There is a $20 charge for replacing damaged or lost cards.

Orientation

New student orientation is mandatory and will begin Wednesday, August 5, 2020 and continue through Friday, August 7, 2020. The first day of class is Monday, August 10, 2020. A complete schedule for orientation will be posted on this website as soon as it is finalized.

White Coat Ceremony

This year's White Coat Ceremony will be hosted via LiveStream from the Cove, home of UCI Beall Applied Innovation on Thursday, August 6, 2020. In support of social distancing during this time, the event will be open to incoming students only during Orientation Week, with a live stream viewing option for family, friends, and the UCI Community at large. A White Coat Ceremony survey will be sent out requesting additional information from you in preparation for this event. Please direct all event questions to somevent@hs.uci.edu  

UC Irvine School of Medicine- White Coat Ceremony
Streamed Live from The COVE
Thursday, August 6, 2020
Time: TBA

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To watch, click here, archived footage will also be available following the event
on the UC Irvine Student Events Website.

Curriculum Overview

During orientation Dr. Suchard will go over your first year curriculum and Dr. Wiechmann will teach you how to access the curriculum tools and daily schedules. In the meantime, to give you an overview of your curriculum for the next four years, here are your next four years at a glance (click on the graphic to view):

iTeach


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Technology Overview for Incoming Students

Greetings incoming medical students!

My name is Warren Wiechmann and I’m the Associate Dean for Clinical Science Education & Educational Technology and I wanted to share some information with you about your technology needs as a medical student. 

As many of you know, UC Irvine does not shy away from incorporating technology in its curriculum, from Simulation, to iPads, to handheld ultrasound, and now even Virtual Reality!  We’ll cover this more in orientation, but wanted to put a few things on your radar…

#1: You need an iPad…
The School of Medicine will provide you with a $300 voucher through our Computer Store to help with this purchase. There are several models of the iPad that work with the Apple Pencil now — the handwriting capabilities are great and extremely useful for note-taking. Why the iPad? Our infrastructure at UC Irvine and at the hospital is geared toward iOS devices because of their security, and compatibility with some of the content and apps isn’t quite there with other tablets. If you have an Apple Store nearby, we recommend that you test out the different iPad models and the Apple Pencil.

#2: Pre-order your iPad…
We’ll provide more detailed instructions on how to actually pre-order your device. This will allow us to guarantee that it will be ready prior to Orientation. These purchases are managed through the UCI Bookstore since they’re able to take advantage of education pricing discounts. Also be aware that during the summer, Apple usually announces its “Back to School” deals - for example, last year students that purchased an iPad Pro got a free set of wireless Beats Headphones. 

#3: Do I need a laptop?
Not necessarily…this is a matter of personal preference and your study style. It is not uncommon for students to use a laptop and iPad combination when studying or taking notes. With the potential for more remote learning this coming year, it may be worthwhile to review the laptop recommendations.

#4: Who do I reach out to for questions?
Feel free to send me an email at wiechmaw@uci.edu. You can also reach out to Julie Youm, PhD, the Director of Educational Technology and Assistant Dean at jyoum@uci.edu

AAMC Matriculating Student Questionnaire (MSQ) 

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Beginning June 1, AAMC will send each accepted student a unique survey link via email to access the MSQ. The survey links will be sent from msq@aamc.org to the email address submitted by each student when filling out their AMCAS application. As additional individuals are accepted for admission, they will receive their links on a rolling basis, two weeks after the acceptances are reported to AMCAS. Students who have problems accessing the MSQ should contact MSQ staff directly at msq@aamc.org and include their full name and AAMC ID in their message.

The leadership of the UC Irvine School of Medicine would like to encourage you to complete this survey at your earliest convenience. The information you provide is extremely valuable to us in evaluating our program. Please also know that anything you answer or make comments about are summarized and not linked to a specific student’s survey answers.