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For Housestaff

We hope your training and experiences at UC Irvine are rewarding and enriching.

Many of our policies are described below. For further information, please contact us at the links provided.

Policies and Procedures »

The following GME information, including institutional policies and procedures, can be found on our GME Sharepoint site for housestaff or at the links provided below:

Benefit Information »

Housestaff benefit information may be accessed through the GME Sharepoint site.

Questions related to your benefits may be addressed to Courtney Strayer at 714-456-3526 or cstrayer@uci.edu

Wellness Resources »

Wellness Resources

Suicide Prevention

National Suicide Prevention Lifeline  (24/7)
800.273.8255

National Hopeline Network
800.784.2433

The Trevor Project (LGBTQ)
866.488.7386

UCI-Wellness

UCI GME Wellness Resource Guide

Substance Use Disorders/Addiction

The Physicians Confidential Line
213.383.2691
This is a 24-hour phone service that provides support to physicians with alcohol/chemical dependency or mental/behavioral problems. This service is completely confidential and will not result in any form of disciplinary action or referral to any disciplinary body.

National Institute on Drug Abuse (NIDA)
The National Institute on Drug Abuse (NIDA) has launched a new website to provide physicians and other health professionals with the latest science on drug abuse and addiction. It contains resources for people struggling with addiction and their families, as well as relevant research, documented trends in addiction and other informational materials. 

The GME Office is highly invested in the promotion of wellness and resiliency in our residents and fellows. We offer resources, screening tools, workshops and events to educate and support our valued housestaff.

UCI Resources and Support

Coordinator of Faculty and Staff Mental Health Care and Respondent Services

Negar Shekarabi, Psy.D.
949-824-5208
Licensed Clinical Psychologist

The Coordinator of Faculty and Staff Mental Health Care and Respondent Services provides consultative services and support to resolve behavioral health issues, serves as a primary crisis intervention resource to facilitate and coordinate appropriate resources, provides time-limited case management for residents/fellows, and develops and implements instructional training and materials to assist in the promotion of mental well-being for all UC Irvine Health faculty and housestaff.

Support is offered for a wide range of issues, including:

  • Work-related stress
  • Relationship/Couples Issues
  • Family Problems
  • Depression, anxiety
  • Grief and loss
  • Alcohol, drug and other addictions
  • Consultations and training services for faculty and staff management

Information shared with the Coordinator of Faculty and Staff Mental Health Care is completely confidential. Information about you or your visits is not shared with anyone without your consent or as required by law.

Employee Assistance Program

This program is a free, confidential benefit that can help address personal or work-related issues faced by UCI faculty, staff, retirees and dependents. This service, staffed by experienced clinicians, is available 24 hours a day, seven days per week.

A master’s or doctoral level Guidance Resource Professional will help with problem identification, assessment and referral to treatment providers and community resources. Guidance Resources can assist with concerns such as marital conflict, interpersonal difficulties, conflict at work, stress management, alcohol or drug abuse, and personal decision-making.

Worklife and Wellness website
Phone (24/7): 844.824.3273

GuidanceResources® Online
First time users: Click "Register" and use organization web ID: UCIEAP3

UC Irvine Psychiatry

Anju Hurria, MD, MPH
714-456-7473
Wellness Psychiatrist
Department of Psychiatry & Human Behavior

Anish Dube, MD
714-456-5902
Wellness Psychiatrist
Department of Psychiatry & Human Behavior

Oak Health Center

Oak Health Center
949-258-3741
Dr. Esther Park and Dr. Stella Kim are available to provide care to our UCI residents and fellows. They currently are in the Anthem Blue Cross Provider Directory which is the health benefits provider for our residents and fellows. Offices are located in Fullerton and Laguna Hills.

Spiritual & Pastoral Support Program

The hospital offers chaplain services for house staff who are interested in spiritual and pastoral support.
Meditation room, email support group and a basket for prayer requests at UCIMC are available.
If interested, please email Pirjo I. Carlisle, Associate Chaplain, pcarlisl@uci.edu.
Learn more about spiritual care at UC Irvine Health ›

Impaired physician program

If there is concern that a resident physician suffers from impairment of ability to perform the expected duties according to acceptable standards of care due to substance use or a medical reason, any UC Irvine Medical Center or UC Irvine School of Medicine employee may refer this individual to the Well-Being Committee. This decision may be based on an observed decline in the quality of patient care and a significant shift in behavior or conduct. Resident physicians may also self refer. This referral may be initiated by contacting the Director of Medical Staff Administration (714-456-7435).
Concerns about the health of a physician also can be referred for confidential consideration by the Well-Being Committee. The committee serves as a resource of information and also provides advice, recommendations and assistance to individual physicians and to groups or committees that request help.
For more information, please refer to the "Impaired Physician Program and Guidelines" document on the GME Sharepoint.

Wellness and Resiliency Committee

The Wellness and Resiliency Committee is composed of residents and faculty from all departments, as well as other staff members invested in the prevention of burnout and the promotion of wellness and resiliency in our UC Irvine physicians.
The committee meets monthly. Please contact the Chairs of the Wellness and Resiliency Committee, Dr. Patrick Lee and Dr. Deena McRae, if you are interested in joining or would like more information on resources.

Monthly Support Groups

• General Support Group: We are currently placing a brief hold on these meetings due to low interest/attendance. However, we plan to resume meetings in 2018. If you are interested re-starting sooner or have other ideas, please contact our Wellness and Resiliency Program Chairs, Dr. Patrick Lee and Dr. Deena McRae.

• LGBTQ Support Group: Monthly meetings are continuing. Please contact Dr. Cristobal Barrios for more information.

Other UCI Resources

Susan Samueli Center
Mindfulness for stress reduction, Yoga and Tai Chi are available through the Susan Samueli Center, free to UC Irvine residents and fellows.

Stress Resilience Training
Through the use of heart rate monitors, the participants can see in real-time the positive effects of breathing exercises, meditation, and exercise on their bodies.
Free sessions are available for faculty and housestaff.

Campus Recreation
There is an array of individual and group sports and fitness options at the Anteater Recreation Center (ARC) as well as other activities where you can connect with other UCI community members.

UC Irvine Worklife and Wellness Website
A comprehensive website with a list of upcoming events, available classes and workshops, online video modules, tools and resources to promote wellness and work-life balance.

UC Irvine Health Wellness Intranet Website
This is an online resource just for UC Irvine Health employees with informational flyers, helpful articles, discussion boards, a list of upcoming programs and events, and available resources.

UC Irvine Wellness videos
Self-directed, online video programs for improving your mind, body, spirit and environment.
This link includes videos from the:

• UCI Wellness YouTube Channel: The official YouTube channel for UCI faculty, staff and retirees. Enjoy a variety of playlists covering fitness, nutrition, mental health, and financial wellness.

UCI “Wellness Adds Up” Video Library: Educational and activity videos created for and by UCI on a wide variety of health and wellness topics. Topics include strength, flexibility, stress management, nutrition, sustainability and motivation.

• UC Well-Being Channel: Presented in partnership with the Chopra Center for Well-Being, Jiyo and the UC San Diego School of Medicine.

Assault and Violence Care

UCI CARE Campus Assault and Education
949.824.7273
G320 Student Center; Hours: M-F, 8 A.M.-5 P.M.

If you have experienced sexual assault, dating/domestic violence, or stalking, you may contact Campus Assault Resources and Education (CARE).
This organization offers services related to sexual assault, dating and domestic violence, and stalking FREE of charge and CONFIDENTIALLY to all students.
Services include consultation about options, advocacy, accompaniment, group counseling, yoga programs for survivors, community resource referrals, and training programs for students, staff and faculty.

To report an incident, contact the UCI Police Department at 949.824.5223.

Domestic Violence Assistance: 714.935.7956

Victim/Witness Assistance: 714.834.4317

Domestic Violence Hotline: 800.799.7233 (24 hours)

Rape Crisis Hotline: 714.957.2737 (24 hours)

Sexual Assault Victim Services: 714.834.4317

LGBTQ Resources

UCI Campus Resources

UCI School of Medicine LGBTQ Support Group for Residents and Fellows
Monthly meetings
Times and dates will be publicized by the GME Office regularly. Please contact GME office for updated times and locations (gme@uci.edu, 714.456.3526) or email Dr. Cristobal Barrios.

The LGBT Resource Center
949.824.3277
G301 Student Center, Irvine
This center provides a safe and welcoming environment for the diverse lesbian, gay, bisexual, transgender, queer, questioning, intersex, and all communities.

Queer Graduate Caucus
This organization sponsors social events, lectures, discussion groups, and political activism and provide information about the campus and community resources in the Orange County area. To join the listserv:

Online and Off-Campus Resources

The University of California Lesbian Gay Bisexual Transgender Intersex Association (UCLGBTIA)

The Center-Orange County (LGBT Community Center)
Phone: 714.534.0862

MEG Group
A social/discussion group for LGBTQ faculty, staff and graduate students.
Learn more on how to join the listserv ›

Working Parents Resourses

Child Care Services
949.824.2100
UCI offers students, residents and faculty six options for childcare ranging from an Infant/ Toddler Center to a Montessori school. Many of the programs offer subsidized rates for UC Irvine students.

Families Forward
This is an organization dedicated to helping families in financial or emotional crisis to be successful and self-sufficient.

Lactation Rooms at UCI Medical Center
UC Irvine Health has Medela hospital-grade pumps for staff members to use while they pump at work. Employees are responsible for purchasing their own Medela double electric breast pump kit.

There are several lactation rooms throughout the UC Irvine medical center for your convenience:

  • Douglas Hospital, room 4004 and room 6004

Keys are available from the atrium main lobby information desk on the first floor. After 9:30 p.m., a key can be obtained from the security desk.

  • Douglas Hospital, NICU room 4435

This pump room is for perinatal employees only. The key can be obtained in the NICU, L/D

  • Chao Family Cancer Center pump room

This room is located inside the changing room. The pump room is for OSS/GI employees only.

  • 200 Manchester Building, 8th floor, suite 837

The keys are available from Human Resources in suite 800.

Additional Resources

Medical plan resources: 
UC medical plans provide a variety of breastfeeding support resources including nurse lines, counselors and online programs to help you if you have questions about breastfeeding. If you are covered by a UC medical plan, breastfeeding support, supplies and counseling may be available at no cost.
For details, contact your plan ›

Breastfeeding classes: 
Offered at no cost by UC Irvine Health to all UCI faculty and staff.
View the breastfeeding class schedule ›

Newborn Care classes: 
Offered at no cost by UC Irvine Health to all UCI faculty and staff. 
View newborn care class schedule 

UCI Parenting classes and Webinars:
Offered at no cost to all UCI faculty and staff. Classes include: Expecting Parents, Parenting Resources 101, Infant and Child Fist Aid & CPR, SCholarShare, and more. 
View parenting class schedule ›

UC Irvine Health Lactation consultant: 
Patty Carlton
714.456.3920

Online Screenings and Self-Assessment Tools

The Online Mental Health Screening Program
This website provides free, anonymous screenings for depression, anxiety problems, eating disorders, and alcohol problems. These screening tools can help you decide if meeting with a therapist might be helpful. Access these tools through the UC Irvine Counseling Center website and select “Online Mental Health Services.”

ULifeLine
This is an anonymous online mental health resource that provides self- assessment tools and fact sheets. Helpful information and resources are provided, covering a wide range of topics including general stress and anxiety as well as depression, substance use disorders and suicide.

State and National Resourses

AMA Steps Forward Online Modules
The American Medical Association offers high quality brief modules that are easy to complete and provides valuable information and tools. 

• Preventing Physician Burnout

• Physician Wellness: Preventing Resident and Fellow Burnout

• Improving Physician Resiliency

The Accreditation Council for Graduate Medical Education (ACGME) is focused on creating a learning environment with a culture of respect and accountability for physician well-being. The Council is focused on five key areas to support its ongoing commitment to physician well-being: Resources, Education, Influence, Research and Collaboration.

Mindfulness-based Stress Reduction
Free 8-week online course

Mood Gym is an online workbook based on the principles of cognitive behavioral therapy and interpersonal therapy, and an excellent resource you can use at home. Developed for medical interns, Mood Gym provides tools to cope with depression and anxiety.

Smartphone Apps:

• Head Space is an app that focuses on teaching meditation and mindfulness in 10 minutes a day. 
• Moodkit is an app developed by psychologists to help improve mood.

Sleep Education/Taxi Program »

Sleep Education Awareness

All housestaff members are required to complete an annual learning module on sleep, fatigue and alertness management.

Taxi Reimbursement Program

The GME Office offers a taxi reimbursement program for all housestaff. Members are encouraged to call a taxi if they feel too sleepy to drive home safely.

  • To be reimbursed by the GME Office, housestaff members must complete a reimbursement request form accompanied by original receipts and turn it in to their program director or coordinator within 60 days of use.
  • The Resident Taxi Cab Reimbursement request form is available on the GME Sharepoint site.
Anonymous Feedback / Grievance Resources »

It is the general policy of the university to facilitate the resolution of complaints and grievances arising from appointment with the university. UC Irvine strongly encourages residents to report all grievances and complaints directly to their program leadership (e.g., program director, program coordinator, faculty director and/or department chair).

Residents also are encouraged to report grievances, concerns and complaints at one or more institutional levels:

Process

Residents wishing to file a grievance with the GME office should contact the GME director and submit a written complaint. The director will contact the DIO, who meets with the resident and conducts an investigation, if necessary, to gather the relevant facts and formulate a solution. If the offered resolution is unsatisfactory, the resident may seek review by the associate dean for Education Compliance and Quality, whose decision is final.

This process is in addition to any rights the resident may have pursuant to departmental policies and the UC Irvine Whistleblower Protection Policy.

The resident also has the right to seek assistance from the UC Irvine Office of Equal Opportunity and Diversity (OEOD), or any other UC Irvine office or official.

Anonymous feedback

The GME administration at the School of Medicine wants to hear your ideas, feedback and concerns. Our anonymous feedback system enables house staff members to provide feedback about their training experience 24 hours a day, 7 days a week. All information received is 100 percent anonymous. There is no tracer to any computer or email address. 

When submitting a message, please provide specific information related to any ideas or concerns about their training experience. 

If you would like a direct follow-up and response, please leave a name, pager or cell phone number, as well as the program name. If the message is to remain anonymous, simply leave out the program name and identifying specifics.

Complete the form at http://www.meded.uci.edu/GME/anonymous.asp ›

View the official grievance policy at GME Sharepoint site ›
Worker’s Compensation Incident Reporting »


It is the employee's responsibility to report any and all injuries/ illnesses to their department and to the Workers’ Compensation Office right away.

It is the department's responsibility to assist the employee is this process, including providing and assisting with the completion of the required forms. (Please see links provided below for reporting details).

If you have any additional questions, please contact the GME Office at 714-456-3526.

Bloodborne Pathogen Exposure
During Regular Business Hours:
If you sustain a bloodborne pathogen exposure/sharps injury while on duty, immediately report to your supervisor and contact
Occupational Health at 714-456-8300 to receive medical evaluation and treatment.

After Hours, Weekends, and Holidays:
Contact House Supervisor 714-456-8455/pager 714-506-6000.

Occupational Health
UCIMC
Building 29, Pavilion 3
Phone: 714-456-8300
Fax:  714-456-6540

CLER (Clinical Learning Environment Review) »

Resident procedural competencies

At UC Irvine Medical Center, faculty, nurses and housestaff have an objective way to know how to identify a resident's required level of supervision. This resource is called our Resident Competency Database.

Safety and quality improvement system (SQIS)

Report your near-misses and good catches into our Safety and Quality Improvement System. Reporting into SQIS not only provides full protection from disclosure but also allows our quality and safety teams the ability to further investigate issues that may lead to improvements in the system and our practice that help provide better patient care. Information reported into SQIS helps the organization identify potential system improvements through intensive review and root-cause analyses (RCA). This allows us to develop ways to prevent serious future errors.  

CLER leadership team:

Quality and Safety meetings for housestaff and faculty safety officers

Housestaff and faculty safety officers are required to attend these monthly meetings. Program Directors are also strongly encouraged to attend to ensure that they are aware of hospital safety initiatives.

Program directors and chairs should protect 10 minutes every month before a conference so that faculty and housestaff safety officers can share important information.

2017-2018 Interdisciplinary Quality and Safety meetings will be held on these dates:

  • Thursday, August 3, 2017
    •  5:15 – 6:15 PM
    •  Bldg 22A, Rm 2103-04
  • Thursday, October 5, 2017
    •  5:15 – 6:15 PM
    •  Building 56: 113-114-115
  • Thursday, December 7, 2017
    •  5:15 – 6:15 PM
    •  Building 22A (Library): 22A-2103-2104
  • Thursday, February 1, 2018
    •  5:15 – 6:15 PM
    •  Building 22A (Library): 22A-2103-2104
  • Thursday, April 5, 2018
    •  5:15 – 6:15 PM
    •  Building 22A (Library): 22A-2103-2104
  • Thursday, June 7, 2018
    •  5:15 – 6:15 PM
    •  TBD

Yellow Belt Certificate in Lean Six Sigma

Yellow belt Lean Six Sigma certificate program session are being offered at UC Irvine Medical Center (in auditorium of Building 53) on the following days:

  • Friday, September 22, 1 – 6 PM, Building 53, auditorium
  • Friday, November 3, 1 – 6 PM, Building 53, auditorium

You only need to attend one session. You must sign up with Kristal Connell (kconnel@uci.edu) in the GME Office for the yellow belt certification classes at least seven days prior to the desired class.

What is CLER?

Parking, Security and Contact Informations »


Parking

View information about parking passes — and whether they are accepted on both the Irvine campus and the medical center — at http://www.parking.uci.edu/permits/reciprocity.cfm.

Security contacts

UC Irvine

  • Campus police, non-emergency — 949-824-5223
  • UC Irvine Medical Center  714-456-5493
  • Inside hospital — ext. 5493

Long Beach Memorial Medical Center

  • Outside the hospital — 562-933-0010
    Inside hospital — ext. 30010

VA Long Beach Healthcare System

  • Outside the hospital — 562-826-8000
  • Inside hospital — ext, 5800
    Note: This is police dispatch. Specify emergency or non-emergency.

CHOC Children's Hospital of Orange County

  • Outside the hospital — 714-509-3900
  • Inside hospital — ext. 13900

Orange County Global Medical Center (formerly Western Medical Center)

  • Outside the hospital — 714-953-3500, ext 4441
  • Inside hospital — ext. 4441

Kaiser Permanente Orange County-Anaheim Medical Center

  • Outside the hospital — 714-644-5511
    Inside hospital —ext, 5511

Kaiser Permanente Bellflower and Downey medical centers (Same number for both locations)

  • Outside the hospital — 562-657-7799
  • Inside hospital — ext. 77799

Kaiser Permanente Orange County-Irvine Medical Center

  • Outside the hospital — 949-932-5511
  • Inside hospital — ext. 5511

Kaiser Permanente Riverside Medical Center

  • Outside the hospital — 951-353-4545
  • Inside hospital — ext. 4545
CIR/SEIU information  »
Medical Student Information / Resources for House Staff »

School of Medicine Program Objectives and Course/Clerkship Objectives

  • There are four core competencies required for medical students: Knowledge, Skill, Altruism, Duty.
  • These four core competencies map to the 19 School of Medicine program objectives.
  • Each course and clerkship has learning objectives that are driven by the 19 program objectives.

The Student Handbook contains all medical education policies. The specific policies/procedures that residents should be aware of include:

Lactation Resources »

The GME Office supports our residents who are parents.  Here is some info on lactation resources at the medical center!

LACTATION ROOMS AT THE UC IRVINE MEDICAL CENTER

UC Irvine Health has Medela hospital-grade pumps for staff members to use while they pump at work. Employees are responsible for purchasing their own Medela double electric breast pump kit.

There are several lactation rooms throughout the UC Irvine medical center for your convenience:

  • Douglas Hospital, room 4004 and room 6004
    Keys are available from the atrium main lobby information desk on the first floor. After 9:30 p.m., a key can be obtained from the security desk.
  • Douglas Hospital, NICU room 4435
    This pump room is for perinatal employees only. The key can be obtained in the NICU, L/D
  • Chao Family Cancer Center pump room
    This room is located inside the changing room. The pump room is for OSS/GI employees only.
  • 200 Manchester Building, 8th floor, suite 837
    The keys are available from Human Resources in suite 800.

ADDITIONAL RESOURCES

Medical plan resources: 
UC medical plans provide a variety of breastfeeding support resources including nurse lines, counselors and online programs to help you if you have questions about breastfeeding. If you are covered by a UC medical plan, breastfeeding support, supplies and counseling may be available at no cost. For details, contact your plan ›

Breastfeeding classes: 
Offered at no cost by UC Irvine Health to all UCI faculty and staff. View the breastfeeding class schedule ›

Newborn Care classes: 
Offered at no cost by UC Irvine Health to all UCI faculty and staff. View newborn care class schedule 

UCI Parenting classes and Webinars:
Offered at no cost to all UCI faculty and staff. Classes include: Expecting Parents, Parenting Resources 101, Infant and Child Fist Aid & CPR, SCholarShare, and more. View parenting class schedule ›

UC Irvine Health Lactation consultant: 
Our UCI lactation consultant is Patty Carlton, who can be reached at 714.456.3920 or pcarlton@uci.edu.