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Constitution of the Associated Medical Student Government
University of California, Irvine

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ARTICLE I. NAME AND PURPOSE
    Section A. NAME
    Part 1. The official name for this organization is the University of California, Irvine, School of Medicine Associated
    Medical Student Government.
    Part 2. This organization will use the name or its acronym, AMSG, in all publicity material and correspondence.

    Section B. PURPOSE
    Part 1. The purpose of this organization is to provide for the promotion, maintenance, and regulation of matters of
    student interest.


    Part 2. All activities of this organization must be directed toward this purpose.
ARTICLE II. MEMBERSHIP
    Section A. REQUIREMENTS
    Part 1. Each student registered in the University of California, Irvine, School of Medicine will be a member of this
    organization and, as such, will be entitled to the privilege of participation in the activities of the AMSG.

    Part 2. Membership decisions will not discriminate on the basis of race, color, national origin, religion, sex, gender
    identity, pregnancy, disability, age, medical condition, ancestry, marital status, citizenship, sexual orientation, or
    status as a Vietnam-era veteran or special disabled veteran.

    Section B. RIGHTS
    Part 1. All members are eligible to attend all meetings and events of this organization.

    Part 2. If a fee is charged to attend a particular event, the membership will establish a fee scale for voting members,
    non-voting members, and others as appropriate.
ARTICLE III. GOVERNING BODY

    Section A. AMSG COUNCIL
    Part 1. Membership
    1. Co-Presidents (2)
    2. Treasurer
    3. Treasurer-Elect
    4. Class Co-Presidents (2 from each of the MS1, MS2, MS3, and MS4 classes)
    5. MD/PhD Representative
    6. PRIME-LC Representative
    7. Webmaster
    8. Clinical Course Director Representatives (4)
    9. Ethics Committee Representatives (8)
    10. Alumni Association Representatives (4)
    11. Council on Education Policy Representatives (8)
    12. Peer Review Committee (8)
    13. Associated Graduate Students Representatives (number determined by membership in AGS council,
    currently 3)
    14. Association of American Medical Colleges Representatives (4)
    15. MD/MBA Representative


    Part 2. Executive Council – The following members of the AMSG Council shall comprise the AMSG Executive Council
    1. Co-Presidents (2)
    2. Treasurer
    3. Treasurer-Elect
    4. Class Co-Presidents (2 from each of the MS1, MS2, MS3, and MS4 classes)
    Part 3. Duties and Powers
    1. To determine, coordinate, and direct all AMSG policy
    2. To consider the appropriation and assessment of funds for all AMSG activities in compliance with
    prevailing rules and regulations and policies of AMSG and the University
    3. Legislation
    3.1. To pass any and all legislation necessary and proper to the functioning of this constitution
    4. To act as liaison between the AMSG, faculty, administration and alumni of the medical school.
    5. Committees will be delegated by the AMSG Co-Presidents as deemed necessary, and with the approval of a
    majority of the voting Council members
    6. All elected members of the AMSG Council will have one vote; should a council member hold more than
    one position, that council member shall still have one vote.
    7. The Executive Council holds the following duties and powers:
    7.1. Members of the Executive Council are responsible for attending periodic student leadership meetings
    with Deans and other members of the administration. These may occur as often as once a month at the
    discretion of the Dean(s).
    7.2. The Executive Council may, with a majority vote, make changes to the allocation of funds within the
    AMSG budget.
    7.3. The Executive Council may, with a majority vote, call for a special meeting of the AMSG Council.
    Notice of special meetings must be communicated to all members at least 72 hours in advance of the
    meeting
    Section B. DUTIES AND POWERS
    Part 1. Co-Presidents (2)
    1. To act as presiding officers at the AMSG Council meetings
    2. To act as liaison between the AMSG Council, faculty, administration, and alumni
    3. Represents student council in all business and social functions
    4. Delegates and removes, with the consent of a majority of the council, chairpersons and members of
    committees or other persons assigned specific duties
    5. To sit on the board of the Alumni Association and attend its regular meetings
    6. To attend periodic student leadership meeting with Deans and other members of the administration. These
    may occur as often as once a month at the discretion of the Dean(s).

    Part 2. Treasurer
    1. Will be responsible for the distribution of all funds of the AMSG and a permanent record thereof, subject to
    the approval of the council
    2. Will report the financial condition of the AMSG treasury at each council meeting, if asked, and to the Co-
    Presidents, as requested.
    3. With the Co-Presidents, will prepare a general annual budget to be presented to the Council for its approval
    4. Will make provisions for the adequate transition of their office to successor
    5. An MSI is elected as Treasurer-Elect with the commitment to take over the position of Treasurer after the
    first year.

    Part 3. Treasurer-Elect
    1. Will help the treasurer however requested
    2. Will learn all duties of the treasurer in preparation for taking the position the following year
    3. Will record minutes at Council meetings and distribute them via email to all Council members for approval.
    4. Will take over the position of Treasurer after completing the year as Treasurer-Elect.
    5. An MSI is elected as Treasurer-Elect with the commitment to take over the position of Treasurer after the
    first year.

    Part 4. Class Co-Presidents (2 from each of the MS1, MS2, MS3, and MS4 classes)
    1. Each class will elect Co-Presidents and other officers as the class deems necessary. The class co-presidents
    or delegated member of a class council will be responsible for the class representation to the council and
    communication of class business with the faculty.
    2. Specific duties include, but are not limited to, the following:
    1.1. MS1 Co-Presidents
    1.1.1. Planning the annual SOM Halloween Party
    1.1.2. Overseeing improvements to the Medical Education Building Student Lounge
    1.2. MS2 Co-Presidents
    1.2.1. Helping to organize MS1 Orientation with the Office of Admissions and Outreach
    1.2.2. Organizing the annual School of Medicine Winter Formal
    1.3. MS3 Co-Presidents
    1.3.1. Organizing periodic, school-wide end-of-rotation parties throughout the year
    1.3.2. Helping to organize the Match Day Celebration/BBQ
    1.3.3. Overseeing improvements to the UCIMC Student Lounge
    1.3.4. Updating the UCI-SOM Student Clinical Handbook and distributing it to incoming MS3
    students; the Co-Presidents may appoint another student to perform this duty.
    1.4. MS4 Co-Presidents
    1.4.1. To give the class address at Commencement
    1.4.2. Assist administrators in planning Commencement
    1.4.3. To organize the creation and distribution of the Senior Class Yearbook

    Part 5. MD/PhD Representative
    1. Will attend AMSG meetings and represent the interests specific to MD/PhD students
    2. Election to this position is limited to and otherwise completely controlled by the students enrolled in this
    program; the current MD/PhD representative shall organize the selection of the next MD/PhD
    representative.
    3. This office may only be held by a current MD/PhD student.

    Part 6. PRIME-LC Representative
    1. Will attend AMSG meetings and represent the interests specific to PRIME-LC students
    2. Election to this position is limited to and otherwise completely controlled by the students enrolled in this
    program; the current PRIME-LC representative shall organize the selection of the next PRIME-LC
    representative.
    3. This office may only be held by a student enrolled in the PRIME-LC program.

    Part 7. Webmaster
    1. To attend AMSG meetings and represent the school's interests with regard to the internet.
    2. To set up and maintain a system to quickly disseminate information to all AMSG Council members, such
    as an electronic mailing list
    3. To become involved in the day-to-day maintenance of the student website P=MD. Tasks can include, but
    are not limited to:
    3.1. Encouraging a sense of community on P=MD.
    3.2. Editing and moderating P=MD content.
    3.3. Assisting in the organizing of AMSG elections and polls.
    3.4. Taking care of general problems that students or faculty have with the website.
    3.5. Coding and updating server security and software
    3.6. Keeping in close contact with other webmasters, IT departments, and website creator about
    future expansion and upgrades of the site.
    4. To aid in fulfilling the above duties, the Webmaster shall organize a team of Associate Webmasters,
    consisting of students from the various classes (preferably at least one student per class). At his/her
    discretion, the Webmaster may delegate duties ascribed to his/her office to one of more of the Associate
    Webmasters. These Associate Webmasters are not voting members of the AMSG Council.

    Part 8. Clinical Course Director Representatives (4)
    1. To meet once a month with Course Directors from each clinical course (i.e. Medicine, Surgery, Pediatrics,
    Psychiatry).
    2. To represent the voice of the students on issues regarding the clerkships, including, but not limited to,
    grading, vacations, and curriculum.
    3. Two students shall be elected at the end of their 2nd year for a 2-year term.

    Part 9. Ethics Committee Representatives (8)
    1. To attend regular meetings of the UCI Ethics Committee
    2. To facilitate discussion about ethical and moral issues that arise in patient care and to develop
    recommendations for ethical treatment. Students will be involved in each function as appropriate to their
    level of education and interest and will be trained through observation, participation in consultations,
    discussion, and reading material.
    3. Committee membership is contingent on appointment by the Medical Center Chief of Staff. Classification
    of the student appointment is under review. Initial appointments may be as "invited guests" but this will not
    interfere with active participation.
    4. Each class shall elect two students at the beginning of the 1st year for a 2-year term, which will end at the
    end of its 2nd year.
    5. At the end of the 2nd year, each class shall elect two students for a final 2-year term.
    6. There will be 8 students on the committee at a time.

    Part 10. Alumni Association Representatives (4)
    1. To attend regular meetings of the Alumni Association, varying in frequency from once every 2 months to
    once every 4 months.
    2. To help organize student-alumni activities and aid in decision-making regarding the overall direction of the
    alumni association.
    3. To be a liaison between his/her respective class and the alumni association.
    4. One student shall be elected from each class, MSI-MSIV.

    Part 11. Council on Education Policy Representatives (8)
    1. To attend all CEP meetings and provide the perspectives of their classmates. They are non-voting members.
    2. To attend regular AMSG council meetings to make a report, if asked
    3. Each class shall elect two students at the beginning of the 1st year for a 2-year term, which will end at the
    end of its 2nd year.
    4. At the end of the 2nd year, each class shall elect two students for a final 2-year term.
    5. There will be 8 students on the committee at a time.

    Part 12. Peer Review Committee (8)
    1. To be a representative for the peer review process, aimed at early detection and assistance for medical
    students who are experiencing difficulty such as professional conduct problems, suspected impairment,
    violation of the honor code, or violation of any University policy, regulation, or rule.
    2. The committee operates within guidelines set jointly by the School of Medicine administration and the
    student body. The Peer Review Committee conducts hearings and may impose sanctions or provide
    assistance to the student.
    3. The Associate Dean of Student Affairs and other faculty members also sit on the Peer Review Committee.
    4. Each class shall elect two students at the beginning of the 1st year for a 2-year term, which will end at the
    end of its 2nd year.
    5. At the end of the 2nd year, each class shall elect two students for a final 2-year term.
    6. There will be 8 students on the committee at a time.

    Part 13. Associated Graduate Students Representatives (number determined by membership in AGS council,
    currently 3)
    1. To attend all regular meetings of the AGS and AMSG
    2. To represent the interests of the AMSG at AGS functions
    3. To report to AMSG the status of the AGS and items related to AMSG or the School of Medicine.
    4. To pursue AGS funding for AMSG activities, as needed.

    Part 14. Association of American Medical Colleges Representatives (4)
    1. To attend AAMC meetings/conferences as the UCI representative
    2. To attend regular AMSG meetings so that he/she will be able to accurately represent UCI at AAMC
    meetings/conferences
    3. To keep the AMSG informed of all information received through the AAMC
    4. Selection for this position is limited to and otherwise completely controlled by the students enrolled in this
    program

    Part 15. MD/MBA Representative
    1. Will attend AMSG meetings and represent the interests specific to MD/MBA students
    2. Election to this position is limited to and otherwise completely controlled by the students enrolled in this
    program; the current MD/MBA representative shall organize the selection of the next MD/MBA
    representative.
    3. This office may only be held by a student enrolled in the PRIME-LC program.
    Section C. PROXIES
    Part 1. Written proxies naming the proxy, sent by the member of council to be absent, will be accepted with full
    voting privileges, providing the AMSG council has been notified of said proxy in advance. Proxies sent by e-mail to
    the AMS council listserv are acceptable.
    Section D. REQUIREMENTS FOR RUNNING FOR AND HOLDING OFFICE
    Part 1. All officers and candidates for office must be currently enrolled as a medical student, MD/MBA student,
    MD/MPH student, or MD/PhD student in the University of California, Irvine School of Medicine.
    Section E. NOMINATIONS AND ELECTIONS
    Part I: Election coordinator
    1. One or both of the AMSG Co-Presidents shall serve as the election coordinator.
    2. The coordinator shall not be a candidate for AMSG office.
    3. In the event that both current Co-Presidents are candidates for AMSG office, the Co-Presidents shall
    appoint an election coordinator, who will not be a candidate for AMSG office.
    4. The coordinator will conduct the election of the new AMSG council by soliciting nominations and
    organizing and conducting the voting process.
    5. The coordinator may form a committee of representative members of the AMSG, none of whom will
    be candidates for office in the election, to assist him/her.

    Part II: Nominations
    1. Official nominations for AMSG-elected offices will be collected by the election coordinator.
    2. Students may nominate eligible students for AMSG positions.
    3. Students nominated in this way must confirm their acceptance of said nomination before being put on
    the ballot.
    4. Students may also nominate themselves for an AMSG position.


    Part III: Voting Procedure
    1. Regular elections will be held once yearly in the Spring term, with the exception of the first year class
    who will hold elections in the Fall, after they have begun classes.
    2. Provisions will be made for the secret ballot poll of all enrolled students.


    Part IV: Election Results

    1. The candidate receiving the most votes in his/her contest shall be declared the winner.
    2. The election results will be declared final and binding by a vote of the incumbent AMSG council.
    Part V: Special Elections
    1. If any elected member of the AMSG Council should fail to take office or fulfill his/her term, a
    replacement shall be elected.
    2. The manner in which this replacement is elected shall depend on the length of the term remaining. If
    the length of the term remaining is nine months or greater, another nomination procedure and election
    for the vacant office shall be held.
    3. If the length of the term remaining is less than nine months, a replacement may be selected by another
    nomination/election procedure OR by the consent of the AMSG Council.
    4. Should the latter route be taken, replacement candidates shall submit their names to the AMSG
    Council and state their qualifications for said office.
    5. A majority vote of the AMSG Council will elect the candidate to fill the vacant office.
    6. The election results will be final and binding and entitle the newly elected officer to all responsibilities,
    rights and privileges of AMSG Council members.
    Section F. REMOVAL FROM OFFICE
    Part 1. Officers may be removed from office for failure to perform duties or for violation of membership clause.

    Part 2. Officers to be voted upon in this regard will be notified of the intention to do so in writing at least one week
    prior to the meeting at which the vote will be taken.

    Part 3. A two-thirds majority of quorum present at a regularly scheduled meeting shall be sufficient for removal
    from office.

    Part 4. Any officer may resign by submitting a letter to the Co-Presidents. A Co-President may resign by
    submitting a letter to the other Co-President.
    Section G. TERMS OF OFFICE AND VACANCIES
    Part 1. A single year of office shall be from the last meeting of each spring semester until the last meeting of the
    subsequent spring semester.

    Part 2. Number of years served per term of office:
    1. Co-Presidents (1)
    2. Treasurer (1)
    3. Treasurer-Elect (1)
    4. Class Co-Presidents (1)
    5. MD/PhD Representative (1)
    6. PRIME-LC Representative (1)
    7. Webmaster (1)
    8. Clinical Course Director Representatives (2)
    9. Ethics Committee Representatives (2)
    10. Alumni Association Representatives (1)
    11. Council on Education Policy Representatives (2)
    12. Peer Review Committee (2)
    13. Associated Graduate Students Representatives (1)
    14. Association of American Medical Colleges Representatives (4)
    Part 3. Should a vacancy in office occur, there may be another nomination procedure and election for the vacant
    office. Alternatively, a special election, with voting by the AMSG Council, may be held to fill a vacancy in office
    (see article III, section E, Part 5)

ARTICLE IV. MEETINGS

    Section A. A meeting of the AMSG Council shall be held in the first quarter of the school year for the primary purpose of
    proposing and voting on the AMSG budget for the school year.

    Section B. The newly elected AMSG council will convene at least once during the spring term of its election

    Section C. Additional regular meetings shall be called as deemed necessary by the Co-Presidents, preferably at least 3 times a
    year.

    Section D. Special meetings may be called when deemed necessary by the Co-Presidents or by a majority of the Executive
    Council or by a majority of the Council. Notice of special meetings must be communicated to all members at least 72 hours
    in advance of the meeting.

    Section E. To conduct business at any meeting, a simple majority of the Council must be present to form quorum.

    Section F. Members of the Executive Council are responsible for attending periodic student leadership meeting with Deans
    and other members of the administration. These may occur as often as once a month at the discretion of the Dean(s).
ARTICLE V. COMMITTEES
    Section A. COMMITTEES
    Part 1. Committees may be appointed by a majority vote of the quorum at a meeting of the AMSG Council.

    Part 2. In appointing such committees, AMSG members must specify the purpose and chair or co-chairs of that
    committee, and establish its duration.

ARTICLE VI. OTHER STUDENT ORGANIZATIONS
    Section A. Other Student Organizations
    Part 1. Student organizations will include social, academic and professional groups which employ the facilities of
    the school and which derive their membership from the students and/or faculty and/or staff of the school.

    Part 2. The AMSG council will maintain an up-to-date list of the active organizations, representatives of which will
    be invited to attend AMSG council meetings and to which may be distributed AMSG funds. The only stipulation of
    recognition by the council will be accordance with established University regulations.
ARTICLE VII. AFFILIATIONS

    Section A. UCI
    Part 1. This organization is a recognized student organization at the University of California, Irvine, but is not part
    of the University itself.

    Part 2. In all correspondence and business transactions, it may refer to itself as an organization at UCI, but not as
    part of UCI itself.

    Part 3. AMSG accepts full financial and production responsibility for all activities it sponsors.

    Part 4. AMSG agrees to abide by all pertinent UCI policies and regulations. Where UCI policies and regulations and
    those of AMSG differ, the policies and regulations of UCI will take precedence.

    Part 5. This organization recognizes and understands that the University assumes no legal liability for the actions of
    the organization, and that the University is not providing blanket indemnification insurance coverage for any
    activities of the organization.

ARTICLE VIII. FACULTY/STAFF ADVISOR
    Section A. ADVISOR
    Part 1. The primary advisor for this organization shall be the Executive Director of ASUCI

    Part 2. This organization may appoint additional advisors, as deemed necessary, by a majority vote of the AMSG
    Council.

    Part 3. Other persons may serve as special advisors as needed.

    Section B. DUTIES
    Part 1. The Co-Presidents shall meet with the advisor at least once a year.

    Part 2. The advisor should attend at least one regular AMSG Council meeting per year.

    Part 3. An advisor may not vote in AMSG matters, hold office, or unduly influence decisions of the student
    organization.
ARTICLE IX. BY-LAWS AND AMENDMENTS
    Section A. BY-LAWS
    Part 1. By-laws can be added to this constitution by a simple majority vote of the AMSG Council at a regular
    meeting of the AMSG Council.

    Part 2. This constitution takes precedence over any and all by-laws.

    Part 3. University policies and state and federal laws take precedence over constitution and any and all by-laws.
    Section B. AMENDMENTS
    Part 1. Amendments to this constitution may be proposed by a majority vote of the AMSG Council, or by a
    petition signed by at least one fourth of the members of the AMSG.

    Part 2. Amendments to this constitution may be passed by a two-thirds majority vote of the entire student body or a
    simple majority vote by each of the four classes.

    Part 3. Amendments changing the official name of the student organization, obviated by changes in the name
    of the University of California, Irvine, California School of Medicine, will become effective by a simple
    majority vote of a quorum of the Council.

    Part 4. All amendments shall be in consonance with University regulations and policies and shall be filed
    with the University through the Office of the Dean of Students within two weeks of adoption by the
    organization.
ARTICLE X. FINANCIAL MATTERS
    Section A. RESPONSIBILITES
    Part 1. Registered campus organizations must follow the University of California Policies Applying to Campus
    Activities, Organizations, and Students in all financial matters and accept full responsibility for all activities that
    bear the organization's name as official sponsor.

    Part 2. The University shall have the right to audit the financial records of this organization.

    Part 3. The AMSG Co-Presidents and Treasurer are responsible for submitting to the AMSG Council a yearly
    budget, which includes the allocation of student funds to clubs/organizations, classes, and other specific AMSGrelated
    events or causes. This budget must be approved by a simple majority vote of the quorum at a Council
    meeting.
    1. This budget must be reported to the UCI Student Government offices for final approval.

    Part 4. Changes to the allocation of funds within the AMSG budget may me made by a simple majority vote of the
    Executive Council.
    1. Any changes made in this manner must be reported to the UCI Student Government offices for final
    approval .

    Part 5. Reserve Funds
    1. Per University policy, any funds in the AMSG budget that are not used at the end of the fiscal year will
    be transferred to a reserve account, which will be maintained from year to year.
    2. The Co-Presidents or Treasurer may make a motion to mobilize money from the reserve fund for a
    purpose related to the goals of the AMSG
    2.1. A simple majority vote of a quorum of the AMSG Council is required for use of a sum of
    funds less than or equal to 15% of the total balance of the reserve fund.
    2.2. A 2/3 majority vote of a quorum of the AMSG Council is required for use of a sum of funds
    greater than 15% of the total balance of the reserve fund.
    2.3. Voting and approval via AMSG list serv or similar electronic method is acceptable.

Date approved by organization_______________ Signature of Presiding Officer ______________________________

Reviewed by Office of the Dean of Students ________________________________ Date _____________________